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SF DAMA Board Responsibilities

President

  • Preside over monthly chapter meetings
    • Open and close meeting
    • Present monthly business
  • Schedule and preside over chapter board meetings
  • Determine and delegate special projects such as:
    • Surveys
    • Consultant Directory
    • Membership Profile
    • DAMA brochure
  • Serve as a clearinghouse for outside requests
  • Represent chapter to DAMA International
  • Act as coordination point for activities of all board members
  • Provide input to monthly newsletter when appropriate

Treasurer

  • Reimburse monthly meeting host for refreshments
  • Reimburse board members for expenses
  • Set-up and maintain DAMA accounts
  • Prepare annual budget and regular budget reports
  • Prepare regular Profit and Loss statements
  • Collect attendance fees from non-members

Secretary

  • Take notes that report on the major points discussed and the decisions taken at the meetings of members and of the board
  • Email these notes to the members of the board soon after a meeting
  • Communicate with the California Secretary of State as needed for regular filings and for changes to the By-Laws

Resource Director

  • Solicit and coordinate meeting places for monthly meetings
  • Set up site for monthly meetings
  • Provide for refreshment catering at monthly meetings
  • Determine lunch location and make reservations for monthly meetings
  • Provide input about meeting sites, including maps, to Communications Director
  • Run annual Board of Directors election

Program Director

  • Solicit speakers for monthly meetings
  • Prepare and send invitation and thank-you notes to speakers for monthly meetings
  • Take the speakers to lunch after monthly meetings
  • Provide input about speaker topics and backgrounds to Communications Director
  • Introduce speakers at monthly meetings
  • Provide list of planned speakers for 2-4 months in advance
  • Solicit membership for ideas on meeting agendas and speakers

Communications Director

  • Prepare and distribute the monthly newsletter
    • Collect input from other board members
    • Edit and assemble the newsletter in both HTML and Word formats
    • Update upcoming Conferences web page 
    • Update upcoming Meetings Schedule web page 
    • Update links to other Websites web page when needed 
    • Upload the newsletter and changed web pages to the website
    • E-Mail a newsletter notification to all members
    • Forward rejected notices to membership director for follow-up

Web Master

  • Maintain the DAMA Website on a monthly basis
    • Update existing web pages as needed 
    • Create new web pages and related links as requested
    • Publish speakers presentations
    • Maintain communication with the service provider

Membership Director

  • Solicit new members and serve as focal point for membership questions 
  • Maintain DAMA roster and mailing list
    • Collect information from Treasurer on new members
    • Add names from monthly meeting attendance list
  • Create and give email addresses to Newsletter Editor monthly
  • Provide nametags and attendance sheet at monthly meetings
  • Create, distribute, and manage invoices for the annual dues
  • Work with Treasurer on new member applications and annual dues

DAMA Day Director

  • Determine and reserve location for DAMA Day
  • With Program Director, arrange speakers for DAMA Day
  • Plan and coordinate morning refreshment catering and lunch arrangements for DAMA Day
  • Advertise and promote DAMA Day
  • Create brochure for DAMA Day, have it printed, and sent to all members and other interested people
  • Organize and coordinate DAMA Day registration and management of day's activities

Industry Relations Director

  • Promote and raise awareness of the San Francisco DAMA Chapter with other industry and professional groups, potential corporate members and existing corporate members
  • Leverage existing network of data management professionals for promotional purposes
  • Develop innovative marketing ideas and practical approaches to expanding the network and increasing membership
  • Interface with other DAMA Board members and work under the overall guidelines laid down by DAMA International
  • Connect to and solicit high-profile speakers for the Annual San Francisco DAMA Conference
  • Secure sponsorship for the Annual San Francisco DAMA Conference
  • Meet periodically with important corporate members to get their input and suggestions on ongoing San Francisco DAMA activities

 

 

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